5 Simple Ideas That Will Improve Your Efficiency Part 4 – Lessons Learnt from Junk Mail
Whether you realise it or not, experience has programmed you to be more efficient in your everyday life. Take, for example, the post.
Imagine for a second that a whole months worth of post comes through your letterbox all at the same time. I bet most of us could have a pretty good crack at guessing what the pile would be made up of.
A good percentage would be the fast food menus, especially if, like me, you live in a town where the two biggest pizza companies have entered into a stuffed-crust turf war. Then there would be the other junk mail – the spring sales or the winter sales or the bank holiday sales or the ‘Balance Transfer’ deals. There would probably also be a couple of those little cards that Estate Agents drop through the letterbox telling you about all the people that want to buy your house.
Next would be the bills and statements (even though you opted for online statements, why do they keep sending them by post?!). Then a small percentage would be the hand-written envelopes where, for some reason, you try to guess who they’re from instead of just opening them and finding out.
You don’t have to inspect each individual item in detail to categorise it, and you know exactly what to do with most of it when it’s opened. This is because you’ve seen these types of documents before, you expect them – and this makes you efficient at dealing with them.
The exact same concept applies to our business processes.
Most clerical processes involve documents of one kind or another, some are electronic, some are paper-based. It could be an application form from a new customer, an invoice from a Supplier, a CV from a potential candidate or a welcome letter to a new customer.
The point is, if your process is expecting these documents, they need to be dealt with differently and you know what steps to follow when they are sent or received then you should be able to tell your software to carry out those steps for you.
With LEAP, documents can be used as triggers to automatically fire workflow and move your process forward. This can save a huge amount of manual work and drastically improve your efficiency.
If you’d like to find out more about how our clients are using LEAP to integrate documents into their workflow, get in touch or request a demo HERE.
Anyone know if tomato stuffed-crust counts as one of your 5-a-day?